Checking Notices, Confirming Student Safety in Emergencies

2022年6月16日更新

Checking University Notices, Confirming Student Safety in Emergencies

Checking university notices

Ochanomizu University offers a wide range of support for international students to help start your academic journey and enrich your university experience.
Notices are sent to international students from various offices, including the Academic Affairs Office, the Student and Career Support Office, and the International Affairs Office, as needed. These notices are posted on bulletin boards (outside and at the entrance of the Student Service Building) or announced to the mailing list of international students. Check for posted notices regularly, as they contain important information. Failing to check a notice may leave you at a disadvantage.

Important notices are also sent to your university email account. It would be convenient for you to set up forwarding from your university e-mail account to your private one so that you can check for information with one e-mail account.

E-mail Forwarding Settings (J) (Log in with your Ochadai ID)

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Confirming student safety in the event of a major disaster

Ochanomizu University confirms the safety of all international students with the JAIST Safety Confirmation System (ANPIC) or the mailing list of international students in the event of a disaster such as a major earthquake, typhoon, fire, etc. Take the following steps for prompt confirmation of your safety:

Preparations

Ensure that you always have access to your University e-mail and keep a note of the contact details (e-mail address, phone number) of the International Affairs Office and your research supervisor.
If you change your phone number or email address, notify the International Affairs Office so that you can be reached by the International Affairs Office at all times.
To use the JAIST Safety Confirmation System (ANPIC), you must register yourself on the system after your enrollment in the University. You will receive an e-mail requesting ANPIC registration on your university e-mail account. Follow the instructions to complete the registration. You also need to make a test response to a safety reporting drill held at a later date.

Safety confirmation steps in the event of a disaster

In the event of a disaster such as a major earthquake, typhoon, fire, etc., you will receive an automatic e-mail from the JAIST Safety Confirmation System (ANPIC). You need to response to it as soon as you secure your personal safety and provide safety confirmation information such as your name, student number, current circumstances, and whereabouts. In case you cannot use e-mail, report to the International Affairs Office by phone call (03-5978-5143). Depending on disaster situations, we are asking if you are safe via the mailing list of international students instead of ANPIC. In either case, follow the instructions given in these e-mail messages.
The International Affairs Office will keep trying to get in touch with you until we can confirm your safety, so make sure to respond to it.
Then, the International Affairs Office prepares a list of international students and information on their safety status based on responses received, which is reported to the President, faculty members concerned, partner universities and organizations.
After the occurrence of a disaster, the International Affairs Office communicates by e-mail or other means to all international students, providing information about the disaster, immigration matters such as a temporary return home, re-entry to Japan, visas.

Checking the Ochanomizu University website

Emergency information is available on the Ochanomizu University website. In the event of emergency, try to check the Ochanomizu University website as frequently as possible.