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To-Do List: Pre- and Post-Enrollment Procedures

2022年6月14日更新

To-do list by student status

Congratulations　on your admission to Ochanomizu University.
Please check the following list of procedures that you should follow between admission decision and enrollment, according to your type of university course of study.
Additionally, you are recommended to take out a policy for overseas travel insurance before leaving your home country for Japan.

Undergraduate Program
Master’s Program
Doctoral Program
Research Student (MEXT Scholarship)
Research student (Privately-financed)
Japanese Studies Student (NIKKENSEI)
Exchange student

Undergraduate Program

Student status	To-do list
Undergraduate students	Admission decision to enrollment
	Admission decision	You can confirm whether or not you have passed the entrance exam and been accepted to the University in the following ways: School Bulletin Board (located at the university’s South Gate) University Website (check the website for the period when the entrance exam results will be announced) Letter of Acceptance sent by mail (in Japan only)
	Admissions procedure	You will receive admissions documents by mail. Fill out and return all required documents by the specified deadline.
	Obtain a passport	You need a passport issued by the government of your home country. You cannot enter Japan without it.
	Obtain a visa	Apply for a visa in person at a Japanese embassy or consulate in your home country.
	Renew residence status	For students already residing in Japan on a visa other than “Student,” change your status to “Student” after enrollment. Take your Letter of Acceptance and Certificate of Admission as evidence to the Immigration Services Bureau, and follow the procedures to change or renew your status of residence.
	Apply for admission fee and/or tuition exemption	If you wish to apply for exemption, read the “Applying for admission fee and/or tuition exemption/deferral” section on the University website and download and submit all required documents within the specified period.
	Apply for the student housing	If you wish to apply for student housing, read the “Eligibility for Student Housing” section in the Application Guidelines, submit all required documents as listed on the University website within the specified period.
	After enrollment
	Procedures to be completed within one month of enrollment	For details, refer to the link:

Master’s Program

Student status	To-do list
Master’s program	Admission decision to enrollment
	Admission decision	Announcement of successful applicants is made in early September for students enrolling in October, and in early February for students enrolling in April. You can confirm whether or not you have passed the entrance exam and been accepted to the University in the following ways: School Bulletin Board (located at the university’s South Gate) University Website (the period when results will be announced is noted on the website) Letter of Acceptance sent by mail
	Admissions procedures	You will receive documents for admissions procedures by mail. Fill out and return required documents by the specified deadline.
	Obtain a passport	You need a passport issued by the government of your home country. You cannot enter Japan without it.
	Obtain a visa	Apply for a visa in person at a Japanese embassy or consulate in your home country, since the University does not apply for a visa on behalf of a student, as a rule. Promptly consult with your research supervisor concerning how to file an application for Certificate of Eligibility (CoE).
	Renew residence status	For students already residing in Japan on a visa other than “Student,” change your status to “Student” after enrollment. Take your Letter of Acceptance and Certificate of Admission as evidence to the Immigration Services Bureau, and follow the procedures to change or renew your status of residence.
	Apply for admission fee and/or tuition exemption	If you wish to apply for exemption, read the “Applying for admission fee and/or tuition exemption/deferral” section on the University website and download and submit all required documents within the specified period.
	Apply for the student housing	If you wish to apply for student housing, read the “Eligibility for Student Housing” section in the Application Guidelines, submit all required documents as listed on the University website within the specified period.
	After enrollment
	Procedures to be completed within one month of enrollment	For details, refer to the link:

Doctoral Program

Student status	To-do list
Doctoral program	Admission decision to enrollment
	Admission decision	Announcement of successful applicants is made in mid-September for students enrolling in October, and in mid-March for students enrolling in April. You can confirm whether or not you have passed the entrance exam and been accepted to the University in the following ways: School Bulletin Board (located at the university’s South Gate) University Website (the period when results will be announced is noted on the website) Letter of Acceptance sent by mail
	Admissions procedures	You will receive documents for admissions procedures by mail. Fill out and return required documents by the specified deadline.
	Obtain a passport	You need a passport issued by the government of your home country. You cannot enter Japan without it.
	Obtain a visa	You need to apply for a visa in person at a Japanese embassy or consulate in your home country.
	Renew residence status	For students already residing in Japan on a visa other than “Student,” change your status to “Student” after enrollment. Take your Letter of Acceptance and Certificate of Admission as evidence to the Immigration Services Bureau, and follow the procedures to change or renew your status of residence.
	Apply for admission fee and/or tuition exemption	If you wish to apply for exemption, read the “Applying for admission fee and/or tuition exemption/deferral” section on the University website and download and submit all required documents within the specified period.
	Apply for the student housing	If you wish to apply for student housing, read the “Eligibility for Student Housing” section in the Application Guidelines, submit all required documents as listed on the University website within the specified period.
	After enrollment
	Procedures to be completed within one month of enrollment	For details, refer to the link.

Research student (MEXT Scholarship)

Student status	To-do list
Graduate research student (Master’s program) (Doctoral program)	Admission notice to enrollment
	Admission notice	(University Recommendation) October enrollment: Notice is given both by mail and email around the end of June. (Embassy Recommendation) April or October enrollment: Notice is given from a local Japanese Embassy or consulate around July.
	Admissions procedures	Admission fee and tuition are waived.
	Flight Arrangements	(University Recommendation) Ochanomizu University will arrange your flight. (Embassy Recommendation) A local Japanese Embassy or consulate will arrange your flight.
	Obtain a passport	You need a passport issued by the government of your home country. You cannot enter Japan without it.
	Apply for Certificate of Eligibility	For applicable students, Ochanomizu University will submit an application on your behalf. Submit the specified necessary documents to the university. You will receive your Certificate of Eligibility issued by the Tokyo Regional Immigration Bureau by Express Mail Service (EMS) or another service that can be tracked.
	Obtain a visa	Apply for a visa in person at a Japanese embassy or consulate in your home country.
	Apply for the student housing	Follow the instructions on application procedures informed by the International Affairs Office by e-mail.
	After enrollment
	Procedures to be completed within one month of enrollment	For details, refer to the link:

Research student (Privately-financed)

Student status	To-do list
Research student Undergraduate research student Graduate research student (Master’s Program) (Doctoral Program)	Admission notice to enrollment
	Admission notice	April enrollment: Notice is given by mail around the end of December the previous year. October enrollment: Notice is given by mail around the end of July the current year.
	Admissions procedures	Admission fee: Pay by bank transfer to the specified account by the due date (as indicated in your Letter of Acceptance). Receive Certificate of Admission: After your payment of admission fee is confirmed, a Certificate of Admission is issued.
	Obtain a passport	You need a passport issued by the government of your home country. You cannot enter Japan without it.
	Apply for Certificate of Eligibility	For applicable students, Ochanomizu University will submit an application on your behalf. Submit the specified necessary documents to the University. You will receive your Certificate of Eligibility issued by the Tokyo Regional Immigration Bureau by Express Mail Service (EMS) or another service that can be tracked.
	Obtain a visa	After your Certificate of Eligibility for Residence Status is issued, apply for a visa in person at a Japanese embassy or consulate in your home country. (Applicable students only).
	Renew residence status	For students already residing in Japan on a visa other than “Student,” change your status to “Student” after enrollment. Take your Letter of Acceptance and Certificate of Admission as evidence to the Immigration Bureau, and follow the procedures to change or renew your residence status.
	Sign a private rental apartment contract	Research students are not eligible for University student housing. Please find private housing by yourself. The University does not offer real estate agency/brokerage service for you. You may subscribe to the “Comprehensive Renters’ Insurance for Foreign Students Studying in Japan” (a subscription fee is 4000 yen/year) under which the University serve as a guarantor.
	After enrollment
	Procedures to be completed within one month of enrollment	For details, refer to the link:

Japanese Studies Student (NIKKENSEI)

Student status	To-do list
Japanese Studies Student (NIKKENSEI)	Admission notice	(University Recommendation) October enrollment: Notice is given both by mail and email around the end of July. (Embassy Recommendation) October enrollment: Notice is given from a local Japanese Embassy or consulate around August.
	Follow admission procedures	Admission and tuition fees are waived.
	Obtain a passport	You need a passport issued by the government of your home country. You cannot enter Japan without it.
	Obtain a visa	You need to apply for a visa in person at a Japanese embassy or consulate in your home country.
	Apply for the student housing	Follow the instructions on application procedures informed by the International Affairs Office by e-mail.
	After enrollment
	Procedures to be completed within one month of enrollment	For details, refer to the link:

Exchange student

Student status	To-do list
Exchange student	Admission decision (admission notice)	April enrollment: Notice is given through the partner university around December the previous year. October enrollment: Notice is given through the partner university around the end of June the current year.
	Follow admissions procedures	Admission fee and tuition are waived under exchange program agreement.
	Obtain a passport	You need a passport issued by the government of your home country. You cannot enter Japan without it.
	Apply for Certificate of Eligibility	Ochanomizu University will submit an application on your behalf. Details will be notified by e-mail around December the previous year for April enrollment and around the end of June the current year for October enrollment.
	Obtain a visa	After your Certificate of Eligibility for Residence Status is issued, you will receive necessary documents through the partner university by Express Mail Service (EMS) or another service that can be tracked. Upon receiving these documents, apply for a visa in person at a Japanese embassy or consulate in your home country.
	Apply for the student housing	Follow the instructions on application procedures informed by the International Affairs Office by e-mail.
	After Enrollment
	Procedures to be completed within one month of enrollment	For details, refer to the link:

Procedures to be completed within one month of enrollment

	Undergraduate/Master’s Program/Doctoral Program student	Research student/NIKKENSEI student/Exchange student
Class (Audit) registration	○	○
Registration and setting-up of your university e-mail account	○	○
Acknowledgement of receipt of a University e-mail account/ Letter of Pledge as User	○	○
Registration for ANPIC and personal information system	○	○
Scholarships Registration	○	＿
Other materials to be brought to the International Affairs Office: Residence Card (to be presented) Passport (to be presented) National Health Insurance Card (to be presented) Certificate of Residence (to be submitted) Post Office Bank’s account No. (to be submitted, for MEXT scholarship students only)	○	○

Enrolling Students

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